Visiting Scholar & Postdoc Application Information

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The Institute of European Studies welcomes applications for its Visiting Scholar Program. Every year, IES is pleased to host a select number of visiting scholars. Berkeley and IES communities provide an intellectually stimulating environment for those working on Europe. IES admits only a limited number of qualified candidates on a competitive basis. Scholars who wish to be considered should review the following information:

  1. Applicants to our Visiting Scholar Program need to have a faculty or postdoc position at a university or college. Postdocs who no longer have a position at a university or college can still apply as long as they have less than five years of experience post-Ph.D. Please click here for information about Postdoc pre-arrival. IES cannot accept applications from Master or PhD students unless they are applying under one of the IES exchange agreements. People who do not qualify, can consider applying to the IES Visiting Executive Program
  2. Applicants need to submit their application package at least 6 months before the beginning of the planned stay in Berkeley.
  3. Applicants must have proficiency in English and cannot rely on staff support for translation services.
  4. Applicants are expected to give at least one public lecture at IES during their stay on the Berkeley campus.
  5. Applicants must obtain a nominating letter from a UC Faculty member in their area of expertise.
  6. Applicants must have their own source of funding (such as a sabbatical salary or grant or fellowship from an extramural agency) and must provide evidence that they will cover their own health insurance during their entire stay in the United States. The Institute does not provide funding for Visiting Scholars.
  7. Visiting scholars from abroad must pay the processing fee associated with their J1 visas (enumerated below).

Details of Visiting Scholar Appointment

Visiting Scholar positions carries with it a full university research appointment, which includes library privileges, e-mail, and other campus facilities. A shared office at the Institute has been reserved for visiting scholars, but a desk is not guaranteed. Computers are not provided. The Visiting Scholar office has a printer and wireless connection (Airbears) that allows scholars access to the internet.

Visiting Scholars and Postdocs can request personalized UC Berkeley business cards for the duration of their stay on the Berkeley campus. Business cards will mention "Visiting Scholar at the UC Berkeley Institute of European Studies for the Academic Year XXXX-XXXX." IES charges an extra $250 fee for a package of 250 personalized UC Berkeley business cards.

The extension of a visiting scholar appointment is possible but will be considered on a case by case basis.

No other position, including positions in other Berkeley departments or faculties, whether paid or unpaid, can be held at the same time, without discussion and approval by the Institute’s director. Additionally, payments of any kind for lecture services at other institutions must be approved ahead of time by IES director.

Non-Americans will enter the country on a J1 Exchange Visitor Visa supported by UC Berkeley. Please note that for some countries, there is a two year home country residency requirement following a stay in the U.S. on a J1 visa when holders of the visa are the recipients of funding from their home country governments. For more information on the two-year home country residence requirement, please consult a U.S. embassy or consulate. There is a minimum of three months needed to process a visa, which Visiting Scholars should keep in mind when planning to come to Berkeley.

Visiting Scholar Fees

Please find below all fees required for the IES Visiting Scholar Program. IES is not able to accept wire transfers or payment by Western Union for any of the fees mentioned below.

1. IES Visiting Scholar and Postdoc administrative fee:

  • up to 5 months $ 2,000
  • up to 8 months $ 3,000
  • up to 12 months $ 4,000

This fee applies to all Visiting Scholars. For international Visiting Scholars, this fee must be paid together with the DS-2019 processing fee; for U.S. citizens or permanent residents, this fee must be paid prior to processing your visiting scholar appointment. It must be paid in U.S. dollars and can be in the form of an international money order, cashier’s check, or personal check payable to “UC Regents.” IES cannot process a Visiting Scholar appointment until we have received this fee.

2. DS-2019 processing fee: $ 500

This fee applies to international Visiting Scholars only and is not required for U.S. citizens or permanent residents. This fee is for the Berkeley International Office (BIO), which produces your DS-2019 form. This form is required when you go to the U.S. Embassy or Consulate to get your J-1 visa. This fee should be mailed to IES only after you have been accepted as a visiting scholar. It must be paid in U.S. dollars and can be in the form of an international money order, cashier’s check, or personal check payable to “UC Regents.”  IES cannot process your visiting scholar or Postdoc appointment until we have received this fee.

3. VSPA University Services fee: $ 500

This fee applies to all Visiting Scholars and goes to the university’s Visiting Scholar and Postdoc Affairs office, which is in charge of all visiting scholar and Postdoc programs at Berkeley. Scholars can only receive their university ID card after paying this fee. It entitles you to use the library facilities of the nine-campus UC library system, to audit classes with professors’ permission, and to use the university’s wireless internet service. Visiting Scholars at IES pay this fee when they arrive and check-in with the Institute. It is payable online by credit card or may be paid in the form of an international money order, cashier’s check, or personal check in U.S. dollars payable to “UC Regents.”

4. U.S. Government fees: 

  • Department of Homeland Security SEVIS processing fee: $180
  • U.S. Embassy/Consulate J-1 visa application fee:  $160

Please note that U.S. Government fees are subject to change without notice. Please refer to the relevant websites http://www.ice.gov/sevis/i901/ and http://travel.state.gov/visa/temp/types/types_1263.html#temp for the most up-to-date fee schedules.

Income Requirements

The University requires proof of your funding, as well as at least $1,600 per month for yourself, $500 per month more for a spouse, and $200 per month more for a child. Please also understand that in addition the university requires that you possess adequate health insurance as outlined in the VSPA website. Postdocs have to show proof that their funding is $3570 monthly. Please click here for information about minimum external funding requirements.

IES expects that Visiting Scholars will contribute to the intellectual life at the Institute by attending lectures and conferences, interacting with faculty and students and encouraging the work of other visiting scholars.

Living in Berkeley

Visiting Scholars will be sent information about Berkeley and information on housing, healthcare, childcare, transportation, and other orientation matters. They are responsible for securing their own housing accommodations and cannot rely on staff support in order to do so. They should also take into consideration that the UC Berkeley campus is a tobacco-free campus, where smoking is not allowed.

Application Information

Prospective scholars should submit the following materials:

  • Cover letter including a 100 word abstract of your research project and the requested period of residence (beginning and end date)
  • Current curriculum vitae (max. 3 pages)
  • Description of research project to be carried out at IES (max. 3 pages)
  • Title and abstract of planned public lecture (max. 1 page)
  • Letter of nomination from a UC faculty member.
  • Statement of financial support, health care insurance and funding sources

All correspondence should be written in English.

Applications and recommendation letters should be sent to IES Director, Professor Jeroen Dewulf by email.

All questions and inquiries concerning Visiting Scholars should be addressed to Ms. Mila MacBain.

Decisions on applications will be made by the Institute’s Steering Committee. Acceptance as a Visiting Scholar or Postdoc is not final until approved by the IES Director and the Visiting Scholar and Postdoc Affairs Office (VSPA). A tentative acceptance can be provided in advance for those who are applying for fellowships that require a statement of affiliation with an American institution (for example, Fulbright grants).

Institute of European Studies
207 Moses Hall, #2316
University of California
Berkeley, CA  94720-2316

ies@berkeley.edu

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