Visiting Scholar & Postdoc Application Information

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The Institute of European Studies welcomes applications for its Visiting Scholars and Postdocs program. Every year, IES is pleased to host a select number of visiting scholars and Postdocs. Berkeley and IES communities provide an intellectually stimulating environment for those working on Europe. IES admits only a limited number of qualified candidates on a competitive basis. Scholars who wish to be considered should review the following information on the Visiting Scholars and Postdocs Program and the application process:

  1. Applicants need to submit their application package at least 8 months before the beginning of the planned stay in Berkeley.
  2. IES cannot accept applications from graduate students unless they are applying under one of our exchange agreements. IES accepts applications from post-docs a long as they do not have more than five years of experience post-Ph.D. Please click here for information about Postdoc pre-arrival. IES welcomes applications by all visiting professors with a permanent position at their university. 
  3. Applicants must have proficiency in English and cannot rely on staff support for translation services.
  4. Applicants are expected to give at least one public lecture at IES during their stay on the Berkeley campus.
  5. Applicants must obtain a nominating letter from a UC Faculty member in their area of expertise.
  6. Applicants must have their own source of funding (such as a sabbatical salary or grant or fellowship from an extramural agency) and must provide evidence that they will cover their own health insurance during their entire stay in the United States. The Institute does not provide funding for Visiting Scholars or Postdocs.
  7. Visiting scholars and Postdocs from abroad must pay the processing fee associated with their J1 visas (enumerated below).


Details of Visiting Scholar and Postdoc Appointment

Visiting Scholar and Postdoc positions carries with it a full university research appointment, which includes library privileges, e-mail and other campus facilities. A shared office at the Institute has been reserved for visiting scholars and Postdocs, but a desk is not guaranteed with acceptance as a visiting scholar or Postdoc. 

The extension of a visiting scholar or Postdoc appointment is possible but will be considered on a case by case basis.

No other position, including positions in other Berkeley departments or faculties, whether paid or unpaid, can be held at the same time, without discussion and approval by the Institute’s director. Additionally, payments of any kind for lecture services at other institutions must be approved ahead of time by IES director.

The appointment is not final until it has been approved by the IES director and the Visiting Scholar and Postdoc Affairs Office (VSPA).

Non-Americans will enter the country on a J1 Exchange Visitor Visa supported by UC Berkeley. Please note that for some countries, there is a two year home country residency requirement following a stay in the U.S. on a J1 visa when holders of the visa are the recipients of funding from their home country governments. For more information on the two-year home country residence requirement, please consult a U.S. embassy or consulate. There is a minimum of three months needed to process a visa, which Visiting Scholars should keep in mind when planning to come to Berkeley.


Visiting Scholar and Postdoc Fees

IES Visiting Scholar and Postdoc administrative fee:

up to 5 months $ 2,000

up to 8 months $ 3,000

up to 12 months $ 4,000

DS-2019 processing fee (if required): $ 500

VSPA University Services fee: $ 500

  1. IES Visiting Scholar and Postdoc administrative fee. For international visiting scholars and Postdocs, this fee must be paid together with the DS-2019 processing fee; for U.S. citizens or permanent residents, this fee must be paid prior to processing your visiting scholar or Postdoc appointment. It must be paid in U.S. dollars and can be in the form of an international money order, cashier’s check, or personal check payable to “UC Regents.” IES cannot process your visiting scholar or Postdoc appointment until we have received this fee.
  2. DS-2019 processing fee ($500 per visit; not required for U.S. citizens or permanent residents). This fee is for the Berkeley International Office (BIO), which produces your DS-2019 form. This form is required when you go to the U.S. Embassy or Consulate to get your J-1 visa. This fee should be mailed to IES only after you have been accepted as a visiting scholar. It must be paid in U.S. dollars and can be in the form of an international money order, cashier’s check, or personal check payable to “UC Regents.”  IES cannot process your visiting scholar or Postdoc appointment until we have received this fee.
  3. VSPA University Services fee ($500 per visit). This fee goes to the university’s Visiting Scholar and Postdoc Affairs office, which is in charge of all visiting scholar and Postdoc programs at Berkeley. Scholars can only receive their university ID card after paying this fee. It entitles you to use the library facilities of the nine-campus UC library system, to audit classes with professors’ permission, and to use the university’s wireless internet service. Scholars and Postdocs pay this fee when they arrive and check-in with the Institute. It is payable online by credit card or may be paid in the form of an international money order, cashier’s check, or personal check in U.S. dollars payable to “UC Regents.”

IES is not able to accept wire transfers or payment by Western Union for any fees.

U.S. Government fees*:

Department of Homeland Security SEVIS processing fee: $180

U.S. Embassy/Consulate J-1 visa application fee:  $160

*U.S. Government fees are subject to change without notice. Please refer to the relevant websites and for the most up-to-date fee schedules.


Income Requirements

The University requires proof of your funding, as well as at least $1,600 per month for yourself, $500 per month more for a spouse, and $200 per month more for a child. Please also understand that in addition the university requires that you possess adequate health insurance as outlined in the VSPA website. Postdocs have to show proof that their funding is $3570 monthly. Please click here for information about minimum external funding requirements.


Office Space

Office space for visiting scholars and Postdocs is limited. The visiting scholar and Postdoc office is shared by several visiting scholars and Postdocs. Computers are not provided. The visiting scholar and Postdoc office has a printer and wireless connection (Airbears) that allows scholars and Postdocs access to the internet.


UC Berkeley Business Cards

Visiting Scholars and Postdocs can request personalized UC Berkeley business cards for the duration of their stay on the Berkeley campus. Business cards will mention "Visiting Scholar at the UC Berkeley Institute of European Studies for the Academic Year XXXX-XXXX." IES charges an extra $250 fee for a package of 250 personalized UC Berkeley business cards.


Living in Berkeley

Visiting Scholars and Postdocs will be sent information about Berkeley and information on housing, healthcare, childcare, transportation, and other orientation matters. They are responsible for securing their own housing accommodations and cannot rely on staff support in order to do so. They should also take into consideration that the UC Berkeley campus is a tobacco-free campus, where smoking is not allowed. IES expects that Scholars and Postdocs will contribute to the intellectual life at the Institute by attending lectures and conferences, interacting with faculty and students and encouraging the work of other visiting scholars and Postdocs.


Application Information

Prospective scholars and postdocs who wish to be considered should submit the following materials:

  • Cover letter including a 100 word abstract of your research project and the requested period of residence (beginning and end date)
  • Current curriculum vitae (max. 3 pages)
  • Description of research project to be carried out at IES (max. 3 pages)
  • Title and abstract of planned public lecture (max. 1 page)
  • Letter of nomination from a UC faculty member.
  • Statement of financial support, health care insurance and funding sources

All correspondence should be written in English.

Applications and recommendation letters should be sent to IES Director, Professor Jeroen Dewulf by email.

All questions and inquiries concerning Visiting Scholars should be addressed to Ms. Mila MacBain.

Decisions on applications will be made by the Institute’s Steering Committee. Acceptance as a Visiting Scholar or Postdoc is not final until approved by the IES Director and the Visiting Scholar and Postdoc Affairs Office (VSPA). A tentative acceptance can be provided in advance for those who are applying for fellowships that require a statement of affiliation with an American institution (for example, Fulbright grants), although no information on allocation of office space will be available until all applications are reviewed by the Steering Committee.

Institute of European Studies
207 Moses Hall, #2316
University of California
Berkeley, CA  94720-2316

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